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Every business transaction ends with invoicing and delivering an invoice to the customer. A business transaction is completed in a highly professional and painless manner thanks to invoicing management software.

It enables companies to send bills via email immediately. When compared to physically printing and mailing invoices, businesses experience significant cost savings. Customers can access invoices conveniently if they are kept online.

Customers are impressed when their invoices arrive on time, accurately, and dressed professionally.

I'll discuss the top project billing software in this article, which also contains a project management platform.

What is project billing software?

Project billing software is a specialized tool that helps organizations track and manage project invoices.

Project-based businesses, such as construction companies, engineering firms, and IT service providers, typically use this tool.

Project billing software typically includes features such as invoicing, time tracking, and cost management.

This software can be used to manage internal and external projects. It is often used in alignment with other project management tools, such as project scheduling and resource management software.

Project billing software can help businesses improve their cash flow and manage their project finances.

This type of software is essential for businesses that need to invoice for their services. If you are thinking about implementing project billing software, be sure to research the different options available on the market.

Why do you need project billing software?

There are numerous reasons why you may need project billing software.

First, it can be demanding to keep track of who owes you what if you are dealing with multiple clients. With project billing software, you can easily send invoices and track payments.

Second, project billing software can help you manage your finances more effectively. You can keep track of your earnings and outgoing costs to determine how much money you make on each project.

This information can be very helpful in pricing and project management decisions.

Third, project billing software can help you save time. Rather than spending hours creating invoices and tracking payments, you can let the software do the work for you.

This can give you valuable time to focus on more critical aspects of your business.

There are many other reasons why you may need project billing software. If you are a project manager, evaluating your needs is vital for determining if this software can benefit your business.

Benefits of using project billing software

Has your business grown to the point where project management and billing are becoming a challenge? You may still be using Excel to track projects and prepare invoices but keeping everything organized is becoming increasingly difficult.

This is where project billing software can come in handy. Here are a few benefits of using project billing software:

1. Better organization

When everything is in one place, it's easier to keep track of your projects and invoices. With project billing software, you can add project details, track time and expenses, and generate invoices with just a few clicks.

This can help you make sure you meet all deadlines and track invoices.

2. Increased accuracy

With project billing software, you can enter data more accurately, leading to more accurate invoices. This can save you time and money by avoiding billing mistakes.

3. Faster invoicing

Project billing software can help you generate invoices quickly and easily. This can save you time when preparing invoices and help you get paid faster.

4. More features

Project billing software often comes with various features that can be helpful for businesses, such as project templates, reports, and integrations.

This can help you save money and time by using features designed to streamline businesses' billing processes.

5. Better customer service

When your invoicing process is more efficient, it can lead to better customer service. You can quickly resolve billing issues and answer customer questions with project billing software.

Factors to consider before choosing project billing software

There are a lot of project billing software options out there. So, how do you know which is right for you and your team? Here are a few factors to consider before choosing project billing software:

1. Cost: You'll want to choose software that fits within your budget. But be sure to consider things like recurring costs, per-user costs, and other associated costs.

2. Ease of use: You'll want to choose easy software for you and your team. Otherwise, you'll likely end up frustrated and wasting time trying to figure things out.

3. Feature set: Consider what features are important to you and your team. Task management, time tracking, invoicing, and reporting are all critical factors.

4. Integrations: Suppose you use other software, like accounting or customer relationship management (CRM). In that case, you'll want to ensure the project billing software you choose can integrate with those other systems.

5. Customer support: When things inevitably go wrong, you'll want to know that someone is there to help you. Be sure to choose software with good customer support.

Take some time to consider these factors before choosing project management software. It'll save you a lot of headaches in the long run.

Top Five Best Project Billing Software

1. ClientVenue

ClientVenue is an excellent tool for managing projects and keeping track of time. ClientVenue is used by marketing firms, creative teams, and independent contractors to organize data, manage projects, provide reports, and generate invoices.

With its features, you can set up single or recurring invoices, client onboarding, file sharing, and a customized dashboard, making it perfect for any team.


  • Billing & Invoicing
  • Automatic Time Capture
  • Billable & Non-Billable Hours
  • Budget Management
  • Recurring invoices
  • Billable Items Tracking
  • Online time tracking
  • Budgeting/Forecasting
  • Client Portal
  • Resource management
  • Integrations


  • Pricing is reasonable and fair.
  • Effective billing
  • outstanding customer service.
  • Effective project and task tracking
  • Keep track of and evaluate task time.


  • ClientVenue has few to no disadvantages. I sincerely don't see any problems with ClientVenue.

2. Zoho Invoice

zoho invoice

Zoho Invoice is an entirely free invoicing software for small and medium-sized enterprises. It is a popular Zoho Suite component. This project management tool combines accounting and invoicing functions into one convenient package.

On this platform, you can also manage your budgets, create regular payments, accept invoices, create recurring invoices for recurring services, and set up reoccurring invoicing.


  • Data Import/Export
  • Activity Dashboard
  • Reporting/Analytics
  • Customizable Reports
  • Billing & Invoicing
  • Alerts/Notifications
  • Real-Time Reporting
  • Multi-Currency


  • You must pay for payment gateways and international invoicing to use it for free.
  • excellent client service
  • Simple user interface


  • Fewer features
  • Little customization
  • few integrations with third parties
  • The maximum annual invoice volume is 1000.

3. Harvest

Harvest is a great project management tool with invoicing capabilities. It enables you to create customer invoices, track spending, and measure team member productivity.

You can also combine Harvest with other project management tools that are already in use. You can keep tabs on activity on other programs thanks to this functionality.


  • Resource Management
  • Task Management
  • API integration
  • Billing & Invoicing
  • Reporting/Project Tracking
  • Task Progress Tracking
  • Time & Expense Tracking
  • Recurring invoices


  • Outstanding client service
  • It can be scaled
  • Payment gateways are integrated.


  • Batch assign functionality is absent.
  • It's not flexible enough
  • Lack of integration of sales tax

4. FinancialForce

access flexible billing options

FinancialForce is a cloud-based accounting program with a focus on resource management.

Simply put, FinancialForce gives contemporary businesses that offer professional services the option to quickly and easily generate invoices from their CRM. This feature helps with information consistency across all platforms.


  • Billing & Invoicing
  • Configurable Workflow
  • Currency Management
  • Data Visualization
  • Financial Reporting
  • Customizable Branding
  • Budgeting/Forecasting
  • Customizable Invoices


  • Simple to use
  • Simple user interface
  • Boosts staff productivity
  • efficient billing procedure


  • Inadequate client support
  • Incline learning curve
  • Lengthy loading times

5. Everhour

project managers

Everhour is a project management tool for teamwork and time tracking used for employee and customer billing and budgeting.

You can do so in your project management application.


  • Attendance Management
  • Automatic Time Capture
  • CRM
  • Budget Management
  • Time tracking
  • Attendance Tracking
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Client Portal


  • Simple-to-use browser add-ons
  • Great time-tracking capabilities
  • It lets you select a payment method.
  • Recurring billing and automatic payments


  • Not so user friendly
  • Software startup is slow.

Why ClientVenue is the best project billing software

One of the most crucial aspects of a project manager's job is keeping track of project costs and ensuring that your projects are billed correctly. ClientVenue is the best project billing software on the market, and here's why:

First, ClientVenue offers a comprehensive and intuitive project management solution that easily tracks all aspects of your project, including costs. With ClientVenue, you can easily see where your project stands in terms of price and adjust accordingly.

Second, ClientVenue provides a robust and customizable invoicing system that allows you to track project billing and payments with ease.

With ClientVenue, you can quickly and easily generate invoices for your clients and track expenses to ensure that your projects are being billed correctly.

Third, ClientVenue offers a world-class customer support team that can always help you with any questions or issues. ClientVenue's customer support team is second to none, and they are always available to help you with any questions or issues you may have.

Lastly, ClientVenue is incredibly affordable and offers a free trial to try before you commit. There's no reason not to try ClientVenue, and you'll see why it's the best project billing software on the market.

Features of ClientVenue

Regarding online invoicing, ClientVenue is one of the most popular platforms. Here's a look at some of the features that make ClientVenue stand out:

Create Invoices

create schedules

ClientVenue makes it easy to create invoices if you need to make changes. This is handy if you need to make corrections or update your prices.

Edit Invoice

manage expenses

ClientVenue is a project billing software that allows you to edit invoices and track project expenses.

Send Invoice Reminders

send invoices

ClientVenue can automatically send reminders to your clients when their invoices are due. This is a great way to avoid late payments and keep your business running smoothly.

Create manual invoice

create schedules

If you need to create manual invoices for whatever reason. ClientVenue provides a feature to allow you to generate manual invoices when needed.

Create service or project-oriented invoice

multiple projects

ClientVenue lets you create service-wise and project-based invoices for every service you render. You can also create new invoices for clients with running projects.

Download Invoice PDF

unpaid invoices

You can download a PDF of your invoices from ClientVenue, making it easy to send them to your clients.

Accepts Online Payment

third party apps

ClientVenue can accept online payments, making it easy for your clients to pay you. This is an excellent way to get paid quickly and avoid having to chase down payments.

Set up single or recurring invoices

customizable templates

With ClientVenue, you can easily set up invoices for your clients. You can set up recurring invoices, so you don't have to worry about forgetting to invoice a client.


ClientVenue integrates with several popular business tools, making it easy to integrate with the rest of your workflow.


same tool

ClientVenue pricing is also very reasonable, especially considering all the features that are included

Both plans have a 14-day trial attached to them, and if you choose to pay annually, you receive an additional two months free.


professional documents

ClientVenue can scale with your business as it grows. You can add new users and features as needed, making it easy to keep using ClientVenue as your business expands.

These are just some of the features that ClientVenue offers. If you are looking for a tool to help you manage your team, then ClientVenue is worth considering.


If you're looking for the best project billing software, look at ClientVenue. With ClientVenue, you can easily manage and track your project finances, ensuring you always stay on budget.

ClientVenue is also great for project management, helping you keep track of deadlines, tasks, and progress. With all these features, ClientVenue is the perfect tool for any project manager.

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