Top 10 Project Management Software for Virtual Marketing Firms in 2023

In a rapidly changing digital landscape, virtual marketing firms are juggling multiple marketing projects while seeking the best project management software to stay ahead.

Surveys show that firms utilizing advanced project management techniques, backed by the right project management software, reported a significant uptick in managing resources and overall agency management.

Have you considered how kanban boards or other project management tools could optimize your workflow?

As we navigate the vast sea of options, from online project management systems to task management tools, it's evident that choosing the right project management software isn't just about the "per user" cost, but about empowering your team to handle everything from creative to client projects seamlessly.

What is a Virtual Marketing firm?

A virtual marketing firm is a type of business entity that offers digital marketing services such as website design, search engine optimization (SEO), social media management, content creation and more.

It typically operates online without any physical locations and serves clients remotely. The goal of a virtual marketing firm is to help businesses achieve their goals through effective digital marketing strategies. 

Virtual marketing firms can be beneficial for entrepreneurs who are looking for cost-effective ways to promote their products or services without the need for an in-house team of experts. 

With the right project management software, virtual marketing teams can collaborate on projects more efficiently and save time on mundane tasks like scheduling, task assignment, and budgeting.

What to Look for in Marketing Project Management Software?

For creative agencies looking to streamline their processes and manage resources more effectively, investing in the best project management software tailored for their needs is imperative.

With features ranging from task management to resource planning, it's an all-in-one solution that can revolutionize how marketing teams operate.

As the digital landscape continues to evolve, having the right tools in place will ensure that agencies remain at the forefront of their industry.

These are the qualities you should look for in the right project management software for marketing purposes.

1. User-Friendly Interface

 To harness advanced technology effectively, creative teams should be trained. It's advisable to opt for tools that are easy to learn.

2. Automated Workflows

Choose software that incorporates automated workflows to facilitate efficient planning, tracking, and team task submissions.

3. Adaptability

Creative teams often require adherence to established project management protocols. Your software should be adaptable enough to accommodate your creative team's specific needs.

4. Cost Consideration

Invest in software that strikes a balance between price and functionality. Opting for expensive software with numerous advanced features, some of which may not be utilized, is not cost-effective.

Why do marketing firms need project management software?

In the digital landscape, managing marketing projects effectively has become a critical concern for many marketing agencies. 

Leveraging the right project management software can greatly enhance the efficiency and productivity of these creative agencies. But why is project management so pivotal in this space? Let's investigate.

1. Efficient Task Assignment

The bedrock of any successful project is clarity. With project management software, every task can be distinctly assigned, ensuring no overlap or ambiguity in task dependencies. This reduces the need for redundant communication and ensures that team members understand their roles clearly. Efficient task management and the ability to assign tasks seamlessly are some of the key features of a robust project management system.

2. Budget Oversight

Budget management is crucial, especially in marketing agencies where resource allocation is paramount. The management software offers tools that not only help you allocate budgets but also ensure they are used judiciously. This aids in keeping the marketing projects financially viable and on target.

3. Comprehensive Planning and Tracking

Project planning is a foundational step, but managing projects, and tracking its progress is equally crucial. Through project management features, such as project dashboards, one can get a real-time overview of the project progress. This ensures that any bottlenecks are quickly identified and rectified.‍

4. Standardization with Project Templates

Using project templates can standardize recurring tasks, ensuring consistency and saving time. This is particularly beneficial in marketing project management where campaigns often have repetitive elements.

5. Advanced Management for Complex Projects

Some projects, due to their scale, necessitate advanced project management software options and features. The right project management software can help break down these complex projects, ensuring they are managed with precision.

6. Seamless Team Collaboration

Marketing teams thrive on collaboration. Integrated chat rooms, feedback mechanisms, and other tools in the management software promote smooth communication among team members, irrespective of their location. Besides this, by hosting digital events team members can be engaged.

7. Handling Multiple Projects

One of the strengths of a good project management tool is its ability to manage multiple marketing projects concurrently without compromising on the quality or missing out on key project timelines either.

Top 10 Project Management Tools for Marketing Teams

1. Client Venue

ClientVenue stands out as a top-tier project management software tailored for marketing agencies, streamlining web marketing project management with automation. This powerful tool is a must-have for marketing and creative project management, effectively enhancing productivity.

With this all-encompassing marketing agency project management solution, you gain the capability to oversee marketing teams, objectives, strategies, operations, groups, and templates.

It empowers users to effortlessly create projects, tasks, templates, timesheets, reports, invoices, and marketing campaigns.

What sets ClientVenue apart is its user-friendly installation process. Adding customers, teams, portals, services, invoices, and projects is a breeze.

Simply log into your account, and you'll receive step-by-step guidance on inputting all your data, making the entire setup exceptionally straightforward.

Features

• Initiate Projects
• Team Administration
• Resource Allocation
• Daily Progress Meetings
• Invoice Generation and Billing
• Time Tracking
• Customer Welcome Process
• Integration with Other Applications
• Live Project Oversight
• Collaborative File Exchange

Pricing

• This marketing and project management offers two different plans.
• Professional plan for $15 per month.
• Enterprise plan for $25 per month.

2. Trello

Trello offers a user-friendly Kanban solution suitable for smaller teams and individuals seeking a marketing project management tool. 

Whether you're developing a B2B partner marketing strategy or handling your social media content schedule, Trello structures each project as a Kanban board with associated cards. 

These cards can be arranged into stages that represent distinct segments of a project. Trello also supports card color-coding and the attachment of files or images.

 Typically, each board corresponds to an individual project, while more extensive projects are managed through separate boards.

Features

• Trello plugins and extensions
• Gantt charts and Kanban boards
• Time Tracking
• Sticky Notes
• Marketing templates
• Client Requests

Pricing

It is known to be the best project management software for individuals for the free version and other subscription plans include:

• Premium plan costs $10 per month if billed annually.
• Enterprise plan costs $17.50 per month if billed annually.

3. Hubspot

HubSpot's standout feature, favored by many, is its email marketing capability, which often surpasses other marketing project management tools it encompasses. 

This email functionality empowers users to craft personalized emails and efficiently dispatch them to a list of contacts.

The process is significantly simplified thanks to its intuitive drag-and-drop interface and seamless integration with other services.

Features

• Marketing Automation
• Content Management Software
• Sales CRM
• B2B Commerce
• Operation Software

Pricing

• Free plan 
• Starter at $18 per month
• Professional at $800 per month

4. Canto

Canto is a digital asset management software which specializes in branding assets for marketing purposes. 

Assets and promotional materials unquestionably play a pivotal role in every marketing initiative. Hence, this tool proves particularly valuable for advertising campaigns and marketing collateral. 

Canto offers several features, such as Smart Albums for efficient photo organization by file type, Keywords for easy image and asset retrieval through keywords, and Personal Collections for personalized storage of specific images.

Features

• Organize assets by campaign, target audience, market segment
• Team collaboration
• Dashboard level Metrics
• Content Audit Trial

Pricing

Canto provides a15 day free trial and for further pricing details, contact Canto.

5. Scoro

Scoro surpasses numerous task and project management tools in its comprehensiveness, encompassing CRM, invoicing, and media planning functionalities. 

It serves as the ideal management software for advertising agencies that require regular client billing for their work and projects.

Features

• Project Management
• Resource Planning
• Quoting and Budgeting
• Invoicing
• Reporting

Pricing

• Essential plan starts at $26 per user per month.
• Standard plan starts at $37 per user per month
• Pro plan starts at $63 per user per month

6. Monday.com

Monday.com is a celebrated project management software adopted by a wide range of industries, including renowned companies like Hulu, BBC Studios, Coca-Cola, L’Oréal Paris, Adobe, and Deezer. 

The platform is engineered to facilitate the creation of robust, tailor-made workflows on its flexible and user-friendly interface. It also empowers users to showcase their marketing effectiveness through extensive analytics dashboards and reports.

Features

• Resource management
• Time Tracking
• Project Management
• Collaborative Docs
• Reporting Dashboard

Pricing

• Basic Plan-$8 per user per month
• Standard-$10 per user per month
• Pro Plan-$16 per user per month

7. Zoho

Zoho Projects is a cloud-based project management platform tailored to the needs of marketing teams. 

It offers a suite of customizable features, including personalized views, project-specific custom fields, ready-to-use project templates, and an insightful reporting dashboard.

For marketing teams, Zoho Projects enables the segmentation of their campaigns into smaller, more manageable projects, tasks, and subtasks, all of which can be defined and assigned to the relevant team members. 

Additionally, the platform incorporates milestones and goals, providing team members with a comprehensive view of the broader perspective and facilitating progress tracking and impact assessment for their major initiatives.

It also provides a 10-day free trial for paid plans.

Features

• Task Management tool
• Automation
• Time Tracking
• Workflow Builder
• Gantt Charts
• App Integrations

Pricing

• Free plan for 3 active users
• Premium plans starts at $350 per month
• Enterprise starts at $700 per month

8. Celoxis

Celoxis is a comprehensive and collaborative project management software for marketing agencies. 

This empowers marketing teams to oversee project advancement, manage complex projects, and harness the most robust project management capabilities.

It encompasses extensive resource management functionalities, enabling users to assign resources considering their skills, roles, and availability. 

Additionally, it offers the ability to analyze cross-portfolio resource workloads to maximize the efficient utilization of team members.

Features

• Project Tracking
• Portfolio Management
• Project Accounting
• Resource Management
• Custom Drill Down charts

Pricing

• Contact Celoxis for pricing details

9. Hive

Hive is meticulously crafted to serve as a comprehensive software for managing both projects and campaigns, offering an all-encompassing solution for marketing teams. 

Hive is replete with project management functionalities, including Gantt charts, a calendar, portfolio view, and even an integrated chat feature, streamlining the management of marketing campaigns.

 Its user-friendly interface is designed for simplicity and intuitiveness, featuring action cards within larger projects that can be easily assigned to users within the tool.

Features

• Proofing and Approvals
• Time Tracking
• AI generated Notes
• Project management 
• Analytics 

Pricing

• Free Plan for 10 users
• Team plan starts at $12 per user per month
• Enterprise plan - Contact Hive

10. Forecast

Forecast is a project management platform specifically tailored for marketing, focusing on both project and resource management. It stands out with its intelligent automation, which can accurately anticipate project delivery dates and predict resource capacity requirements. 

The auto-scheduling feature simplifies project planning by automatically planning projects, estimating task durations, assigning resources, and establishing deadlines.

Features

• AI powered insights for risk
• Sprint Planning Support
• Time Tracking
• Workload Management

Pricing

• Pro Plan and Plus Plan (contact forecast for prices)

Which is the best project management tool for a marketing agency?

ClientVenue is the best project management tool for a digital marketing agency to provide outstanding work to your clients and also to manage projects successfully as a marketing agency. 

You may plan and monitor the development of your projects with the best project management system for a marketing agency, get assistance with resource management, and work together with project managers and your creative teams on a single platform.

This is the best project management tool for a digital marketing agency which has a simple process to keep track of your projects and make sure they are moving forward.

Why is ClientVenue the best project management software for marketing agencies?

In ClientVenue, we have helped many agencies and organizations solve business-level constraints by understanding the client feedback basic requirements. Here we can help you determine the profitability of the people, project, and service level.

The ClientVenue Features, which make your marketing agency the best on the market and boost team productivity and efficiency, are unquestionably something you should try.

1. Service Offerings

It is as easy as placing items in your shopping basket and paying for them using the best project management system for marketing and agency management. Here, billing is completed fast with the help of card payments and Stripe.

You can share the client portal with your customers and list all of your company's services using this project management tool for marketing agencies so that they can contact your marketing team for the specific services they need.

2. Project Management

A list view, calendar view, board view, and reporting feature are all included in this digital marketing project management tool for small business. Every other marketing project manager also has a unique invoicing option where you may determine the project's budget and profitability.

You may monitor a 360-degree view of each project and follow its progress at any moment with ClientVenue's top-notch project management function.

3. Time Tracking

You can see how much time each team member has put into a project and how much time each task has taken.

You can manually add time to tasks and assign them to team members with limited time if automated time tracking is not your preferred work method.

4. Daily Standups

The team member's work progress will be instantly updated in the projects, time sheets manage tasks, resource management, and employee performance whenever the daily standups are completed and the tasks are done within the deadline.

You can also track progress in the standups' weekly summary and evaluate each team member's productivity. You can download reports in CSV format and send them to the HR Team. 

Because of this, ClientVenue is the best project management tool for a digital marketing agency.

5. Team Communication

You shouldn't be concerned if you have a sizable team and are unaware of who is working on which team. Using ClientVenue, you can view each team member's status, job responsibilities, contact details, and assigned tasks.

6. Resource Management

Daily standups would reflect each team member's capacity, as I just indicated, and the working hours would be determined in that manner. 

Estimating the team's hourly rates for each project, this function aids in determining the profitability of individual projects.

7. Timesheets

In this Timesheet section, you can see a summary of the weekly report. You can then access the user's data and their daily and weekly work time totals. You may view both reserved and open hours in the resource section.

8. File Sharing

Keep all of your client-related documents and resources in one location. As a result, you are not obliged to link your shared discs and links periodically. Just pull the files you require from your dedicated drive and attach them to a single location.

9. Approvals & Comments

Leaving comments on jobs and requesting team member approvals are both made simple by ClientVenue. This feature is advantageous for effective teamwork.

10. Client Onboarding

With ClientVenue, adding new team members can be done rapidly all in one solution. It is simple to quickly build up an onboarding process that your customer can grow accustomed to using the workflow function.

11. Invoicing & Billing

The HR Team can create recurring bills, create one-time invoices, and download invoices in PDF format using this programme. You can send reminders in invoices and receive project-level invoices, which is an added benefit.

The user-friendly invoicing function offered by ClientVenue enables customers to generate invoices based on the services rendered and supports payment methods like Stripe.

12. App Integrations

Clientvenue provides a wide range of connected applications to connect you and your company with clients, enable smooth integration, and promote unambiguous communication.

13. Brand Customizing

To make it look like a natural experience on your website, you can alter the logo, colour scheme, and design to fit your company's style. Because of this, ClientVenue is referred to as the best project management tool for a digital marketing agency.

14. Web page Customization

You can test the changes using the ClientVenue Preview tool after selecting the signup page layout and the necessary brand theme colors. In my opinion, no other project management tool for marketing agencies will offer this level of customization.

15. Domain Whitelabel Setup

With the help of a white labeling program, customers can replace the company's portal branding with that of their own company.

With this digital marketing agency marketing project management software platform, you may alter your branding to meet client needs.

16. Email Whitelabel Setup

This email white labelling function, which enables marketing teams to execute email campaigns for customers, is in high demand among all project management tools for digital marketing.

Because of this, ClientVenue is regarded as the top digital marketing agency project management platform.

17. Personalize Theme Colors

ClientVenue lets users choose the colours that best represent their business once the website is live. You are always free to edit the page and save your changes, so they don't appear online.

18. Branding Company Logo

You can alter your company's logo and promote your branding by changing internal website components. You'll surely appreciate this choice made by ClientVenue, which helps brand your business using well-liked theme colors and visuals.

Conclusion

ClientVenue is accessible to all types of businesses, making it an affordable and dependable project management solution for both large organizations and small businesses. Its automated task management system is particularly well-suited for small teams.

We highly recommend exploring ClientVenue, the comprehensive All-In-One Agency Project Management Software.

Its rich array of features makes task management a breeze in house creative teams. Don't miss out on this incredible software and start your free trial.

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