Top 21 Zoho Alternatives: Easy to Use and Affordable

It’s no secret that Zoho has been one of the most popular CRM platforms for some time now. It's seen as an affordable, high-quality option with plenty of great features. But is it really what you need?

Top 21 Zoho Alternatives: Easy to Use and Affordable

It’s no secret that Zoho has been one of the most popular CRM platforms for some time now. It's seen as an affordable, high-quality option with plenty of great features. But is it really what you need?

As your business grows, you may find yourself needing more refined features like contract templates or invoice templates things that are not available on Zoho.

It is time to find another solution for CRM with Client Portal. This is the main reason why we have compiled this list of Zoho alternatives.

Zoho CRM

Zoho CRM is an easy-to-use Customer Relationship Management system that allows you to manage your contacts, leads, customers, and potentials. You can follow up with your prospects in multiple ways, including via email or phone.

Zoho CRM also offers a Sales Dashboard that keeps track of all the information about new opportunities, deals, and proposals.

You can get your own free Zoho account here. While it’s true that Zoho is quite affordable, its price looks different depending on the number of users you require.  Plus, you can add additional users whenever required.

Features

1. The software is easy to use and has a fairly low learning curve.

2. Modules are flexible and adaptable to customer needs.

3. It’s multi-functional and can be used for different departments in your organization such as sales, marketing, and human resources.

It is certainly possible to work around these limitations, but wouldn't it be easier if there was an alternative that didn't require all the extra work?

Fortunately, you can find many great alternatives that are very similar to Zoho. Let's take a look at some of the best options available today. That's where these 21 alternatives come in!

1. Celoxis

Celoxis is an all-in-one project management software. It has great features not just for small and mid-sized businesses, but also for large enterprises. Celoxis comes packed with planning, delegation, collaboration tracking, and reporting capabilities that excel in agility and user-friendliness.

Celoxis is the platform of choice because of its specifically designed features that address the complexities of managing projects across organizations and functions.

It is an award-winning software with great team adoption in the marketplace, which makes it a popular choice among brands.

Celoxis has 100% accurate work time tracking capabilities to ensure you are always on a budget this means no more surprise overruns at the end of the month!

Celoxis offers some of the most comprehensive features in any project management software on the market, making it a top contender for anyone looking to upgrade their current CRM.

Key Features

  • It provides a rich set of features to help you plan and manage projects
  • It comes packed with advanced planning, delegation, collaboration tracking, and reporting capabilities
  • Great for agile teams looking for a simple tool that still offers the functionality required in project management software.
  • It allows you to track budgets, costs, and profits in real-time

2. Hello Bonsai

Hello Bonsai is an all-in-one business management software. It is ideally suited for small businesses that are looking to manage their entire company from a single platform.

Bonsai provides a solution for every business need and is built with the needs of small businesses in mind.

Bonsai has an incredibly powerful feature set that includes everything you would expect from a top-notch CRM but at an affordable price.

Bonsai is the best Zoho alternative if you’re looking for something to replace an existing account and come to a conclusion that Zoho isn’t for you.

The 14-day free trial offers you a chance to test the platform's features before committing, so you can be sure it fits your style.

Key features

  • It provides a complete solution that covers all aspects of business management from contracts to invoices to projects, etc.
  • It is built specifically for small businesses so it's easy for anyone in the company to use - no training required.
  • It is packed with features including invoicing, billing, and payment management.
  • It is affordable for small businesses that don't have a large budget to spend on CRM software.

3. ProofHub

ProofHub is one of the top project management and collaboration software. It is a web-based platform that allows you to organize projects, tasks, team member schedules, and even track time spent on tasks.

ProofHub is a great solution for project managers and teams looking to streamline their workflow but may lose functionality in Zoho.

ProofHub makes it easy to collaborate with your team, organize tasks and track time spent on projects - all of which is available at the click of a button.

ProofHub is one of the most customizable collaboration tools on the market, allowing you to create custom workflows that fit your team’s unique needs.

Key Features

  • It provides a cloud-based solution for managing projects from start to finish, including tasks, task lists, and calendars.
  • It is packed with features for managing large-scale projects including Gantt charts, milestone management, and resource allocation.
  • It is fully customizable to fit your team’s needs and workflow.
  • It offers a complete overview of the projects and tasks on their platform, allowing project managers to stay up-to-date with what’s going on within their team.

4. Scoro

Scoro is the most advanced Zoho alternative on the market. It provides a complete solution for managing projects, tasks and tracking time spent on each task.

Scoro is apt for mid-sized teams who need a collaborative environment that helps to streamline task management and project planning. It does scale in price, so the more features you need and advanced software you want, the pricier it can become.

It is one of the most flexible and customizable business management software available on the market today. This is largely due to its scalability, allowing teams with different needs to pick and choose what features they need.

Key Features

  • It provides a complete solution for managing projects, tasks, and time spent on each task.
  • It is customizable to fit your team’s needs and workflow, allowing you to pick what features fit the current stage of your business.
  • It helps you to manage your team effectively by streamlining communication and providing insight into project progress.
  • It is easy to use, allowing anyone in your company to use the platform without training.

5. ClickUp

ClickUp is the best CRM option out there if you’re looking for a Zoho alternative. It is designed to help teams be more productive and efficient by streamlining tasks, communication, and projects.

ClickUp is a web-based solution that helps teams stay on top of their work, from design to development in one intuitive place.

It contains customizable features to help teams stay organized and maximize their productivity.

Key Features

  • It provides a complete solution that covers all aspects of business management from contracts to invoices to projects, etc.
  • It is uniquely customizable to fit your workflow, allowing you to set up tasks in the order that works for your team.
  • It allows you to control what others can see and what they can do within the platform, giving you complete control over access to sensitive data.

6. Bitrix 24

Bitrix 24 is a free cloud-based and open source software with versions designed for small businesses. It contains a full set of project management and collaboration tools to help teams stay on top of their work.

It is scalable, allowing you as your business grows to choose your team members, tasks, and projects accordingly.

It is one of the most customizable business management tools available on the market, allowing you to set up the software in a way that fits your team’s workflow and customizes it to fit any business need.

Key Features

  • Bitrix24 provides an employable time tracking tool, time reports, and invoices.
  • It allows you to set up the software in a way that you can have real-time updates on the latest project updates and tasks.
  • It enables to set up individual task lists and assign tasks to one another within the platform.
  • With Bitrix24 you can manage your entire business from one single platform.
  • It has a strong user-friendly interface, making it easy to use for most novice of users.

7. Clarizen

Clarizen is the better option out there if you’re looking to manage projects and tasks within a centralized platform. It offers a 30-day trial, allowing users to get a feel for the platform before they have to commit.

It helps teams stay on top of their work by streamlining tasks, communication, and projects.

It is easy to use, allowing anyone in your company to get the most out of this platform without training.

Key Features

  • It allows you to automate repetitive tasks, allowing you to save time and focus on more important things.
  • It offers configurable workflows, so you can customize the software to fit how your enterprise does business.
  • It will help you manage projects and tasks within a centralized platform.
  • It is scalable, allowing you to add or remove features as your business grows.

8. LiquidPlanner

LiquidPlanner is one of the most intuitive platforms available on the market. It is a web-based solution that helps teams stay organized and maximize their productivity by streamlining tasks, communication, and projects.

It is designed to help teams stay on top of their work, from design to development in one intuitive place. It gives you complete visibility into your projects, allowing you to stay in the know even when you’re not in the office.

Key Features

  • LiquidPlanner allows you to manage your entire business from one single software.
  • It helps teams stay on top of their work by streamlining tasks, communication, and projects.
  • It allows you to prioritize projects in real-time.
  • It has drag-and-drop functionality for easy task management.

9. Trello

Trello is the simplest tool to use for staying on top of your work, from design to development in one intuitive place. It organization your projects into cards and boards.

In one glance, Trello tells you what’s being worked on, who’s working on it, and where something is in process.

It is worth mentioning that many companies like Kickstarter, National Geographic, and UNICEF use this tool to plan and execute their work.

Key Features

  • It allows you to control what others can see and what they can do within the platform, giving you complete control over access to sensitive data.
  • Trello is the simplest tool to use for staying on top of your work, from design to development in one intuitive place.
  • It is available on any device, so you can stay in the know even when you’re not in the office.

10. nTask

nTask is a task management platform that offers an easy-to-use interface, making it the perfect tool for users of all experience levels. It is a scalable solution that can grow with your needs, and it is completely customizable.

It allows you to set up the software in a way that you can have real-time updates on the latest task updates and projects.

Key Features

  • It helps you to manage tasks, assign them to team members and keep a track of work progress.
  • It allows teams to stay on top of their work by streamlining tasks, communication, and projects.
  • nTask is the better option out there if you’re looking to manage projects and tasks within a centralized platform.

11. Smartsheet

Smartsheet is a web-based solution that lets you create, share and manage work. It helps teams organize their work visually without the need to write any code or macro language.

It let you access your files from anywhere, giving everyone on your team real-time updates of changes made.

Key Features

  • It allows users to create, share and manage work.
  • It helps teams organize their work visually without the need to write any code or macro language.
  • Smartsheet is the better option out there if you’re looking to create and edit documents and spreadsheets in real-time with others.

12. G Suite

G Suite is free with unlimited storage, advanced email security, and productivity tools. This platform also includes the latest in collaboration tools to help your team work faster.

The best part is that it integrates seamlessly with all applications you use every day like Gmail, Drive, Docs, and Calendar.

Key Features

  • It enables users to create, share and edit documents in real-time with your team members.
  • It has a calendar, Gmail, Drive, and Docs integration features that allow teams to share updates from all over the world.
  • G Suite is the better option out there if you’re looking to work on all of your files within a cloud-based platform.

13. ActiveCollab

ActiveCollab is a web-based project management solution that offers an easy-to-use interface and a wide range of features.

It provides you with time tracking, resource planning, customer support tools, and file sharing. This product also allows users to export reports into Excel or PDF format.

Key Features

  • It helps teams track tasks, plan resources, and share files.
  • ActiveCollab is the better option out there if you’re looking to create, edit and upload files within a centralized platform.

14. Podio

Podio offers an easy-to-use interface that helps teams organize their work visually without the need to write any code or macro language. It has three different applications to help you select the best fit for your business.

Key Features

  • It helps teams track tasks, plan resources, and share files.
  • It is a scalable solution that can grow with your needs, and it is completely customizable.
  • Podio is the better option out there if you’re looking to create a workflow that allows you to select the best fit for your business.

15. Capsule

Capsule is a team-focused productivity platform that provides you with time tracking, resource planning, and file sharing.

The best part of this product is that it integrates seamlessly with all the tools your team already uses like Gmail, Drive, Salesforce, and Dropbox.

Key Features

  • It helps teams track tasks, plan resources, and share files.
  • It integrates seamlessly with Gmail, Drive, Salesforce, and Dropbox.
  • The capsule is the better option out there if you’re looking to work on all of your files within a cloud-based platform that integrates with existing applications.

16. Smartsheet

Smartsheet is a web-based solution that lets you create, share and manage work. It helps teams organize their work visually without the need to write any code or macro language.

It let you access your files from anywhere, giving everyone on your team real-time updates of changes made.

Key Features

  • It allows users to create and edit documents and spreadsheets in real-time with others.
  • Smartsheet is the better option out there if you’re looking to create and edit documents and spreadsheets in real-time with others.

17. LeadSquared

LeadSquared is a complete CRM solution that provides you with complete visibility into your sales pipeline.

From the moment you get in touch with a lead to the moment they become your customer, LeadSquared lets you monitor all aspects of your business.

Key Features

  • It helps teams track tasks using pipelines and campaigns.
  • It has an advanced reporting feature that generates valuable data to make informed business decisions.
  • LeadSquared is the better option out there if you’re looking for a complete CRM solution.

18. Workfront

Workfront is a project management solution that helps teams plan, collaborate, and deliver on time. It provides users with access to documents, task updates, and a way to communicate with team members.

Key Features

  • It helps teams track tasks, plan resources, and share files.
  • Workfront is the better option out there if you’re looking for a web-based project management solution that will meet all your business requirements.

19. Bubble

Bubble is a great tool for businesses with small teams that are looking to get organized. It provides you with an easy way to manage projects, create custom workflows, and assign tasks to the right people in your team.

Key Features

  • It helps teams track tasks, plan resources, and share files.
  • Bubble is the better option out there if you’re looking for a lightweight tool that will help you manage small teams.

20. Intacct

Intacct is a cloud-based financial management solution that will help you manage your finances without the need to hire an expensive team of accountants.

Using this tool, you can automate business tasks, keep track of revenue and expenses, invoice clients easily, and more.

Key Features

  • It helps teams manage their finances.
  • Intacct is the better option out there if you’re looking to automate business tasks and save time by using comprehensive financial management software.

21. SuiteDash

SuiteDash helps businesses quickly get a snapshot of all their business information. It provides you with access to different applications, tools, and data in one simple dashboard so you can make smart decisions for your business.

Key Features

  • It lets users track project progress, organize tasks, and communicate with clients.
  • SuiteDash is the better option out there if you’re looking for software that will help your business see all its information in one place.

Benefits of having Zoho alternatives

If your organization is using Zoho for all of its business needs, then you’re probably spending more money than necessary. There are several other tools out there that can help you accomplish everything that Zoho does, at a lower cost.

Here are some key benefits of working with third-party alternatives to Zoho:

  • Easier to use

Most of these tools have simple UIs that don’t require any training. New users can get started with them almost instantly after signing up.

They also provide you with a tour of the main features so you can get familiarized with their functionalities in no time. There is no need to hire an expensive technical team and train them to use these tools.

  • Automation of business tasks

These tools provide you with the ability to automate many business processes, thereby reducing the number of tasks that you perform manually.

You can set up project management workflows in a matter of minutes and then forget about them until they run automatically in the background. They can also help you automate billing and invoicing, data collection, client management, etc.

  • Customizable for your needs

Most of these tools allow you to customize their functionalities according to the specific needs of your business.

You can build reports that provide valuable insights into performance so you can make informed decisions based on historical trends.

You can also add additional features when you need them by hiring a developer or working with an agency that specializes in these tools.

  • Better security

All of the third-party alternatives to Zoho provide better security for your data and communications, which is especially important if your business requires collaboration between teams located in different parts of the world.

They also have in-built disaster recovery controls so you can be sure nothing bad will happen to your data.

Conclusion

The alternative to Zoho may not be one single platform. Instead, it might come in the form of several other tools that work together to help your team get more done.

The above list of Zoho alternatives is a great starting point for anyone looking to streamline and maximize their productivity, but we always recommend that you try these tools out for yourself before committing to one single platform.