What is Gantt Chart & Why is it important

For some, project management might sound like a daunting task. For others, what you will read below is what they live for! Gantt Chart is an intuitive tool that helps you plan out your projects and tasks in the best possible conditions.

If you have never used one before, it can be difficult to understand what exactly it does or how it works. That's what this blog post is about! We are going to discuss what Gantt Charts are and why they are important in today's world of project management.

What is a Gantt Chart?

A Gantt chart is what you would call a project schedule. It's an easy-to-use tool that allows you to draw up what needs to be done in the best possible conditions, visualize all tasks and their deadlines, organize resources correctly (i.e.: human or material), know what has already been completed and what remains to be done in what order, and much more!

You can also use it as a visual management tool. It allows you to see at first glance what stage the project is currently on (early, late or right on time), what tasks need to be carried out next, what needs extra attention…and so much more!

Where it is used?

Gantt charts can be used in almost any industry: construction, civil engineering, manufacturing and more! It's especially useful for projects that last months or years.

These kinds of projects are usually very complicated; there is a lot of coordination involved with many different contractors and stakeholders across the organization.

The Gantt chart helps everyone involved stay on the same page throughout. This includes what needs to be done, in what order and when it should be completed by.

Who can use a Gantt Chart?

Even if you think that your project is too small for this type of tool, don't dismiss it yet! It's true that very big or complex projects will benefit the most from this, but what about smaller ones?

Smaller projects are often not complicated enough to justify using a Gantt chart. However, they can still be beneficial if you have many tasks that need to be done at different times or dates across multiple teams. This kind of project management tool is what you need!

How does it work?

Gantt charts are very intuitive to use. All you need is a list of what needs to be done and in what order, then the chart will do everything else by itself!

You just have to plug tasks into the different rows (time intervals) as per their status: not started yet or completed. Then you can add any other relevant information to the 'Notes' column.

If you are willing to implement Gantt charts on your project, then you have to know about the following steps to enhance the workability of your project.

1. Figure Out the Detailed Plan

The very first step is to get the detailed plan of what needs to be done, in what order and what resources are required. You need it all clearly mapped out before you can move on with anything else.

2. Visualize Your Project Using Gantt Chart Software

Once you have collected all relevant information (and checked for mistakes!), it's time to visualize what needs to be done. It will also help you find any potential issues much faster!

3. Assign Resources and Manage Risk Factors

The third step is to assign the required resources (human or material) for each task. If your team members are already assigned job roles, then this part should be easy. If not, what you need to do is assign the right people for the job.

4. Use Gantt Chart Software to Track Progress

You can't just stop after assigning resources! You also have to track progress throughout the project. It's important that you know what has already been completed and what remains in order to make informed decisions.

The proper use of this project management tool will allow you to see what stage your work is currently at, what needs extra attention and what tasks are not being completed for some reason.

5. Stick to the timeline

You need to make sure everything is moving along as planned. You can also use a Gantt chart to communicate what needs to be done and what the consequences are if deadlines aren't met.

Gantt charts have been used for decades now, but they remain one of the most popular project management tools available today!

They allow you to see what's being done, what needs to be done next and what the progress is so far. They are especially great for simultaneous projects that have many moving parts or lots of people involved!

6. Constantly Update your chart

The most important thing to remember about using a Gantt chart is that it's never finished. You need to update what needs to be done and what has been achieved on the go, so you'll have accurate information at all times!

You can use Gantt charts for various types of projects and they will be especially useful if your work involves multiple people or teams.

Make sure that everyone is on the same page by using this project management tool! You'll also know what stage each task is at, what needs extra attention and what tasks are not being completed for some reason.

Benefits of Using the Gantt Charts

Gantt charts have been used for decades now, but they remain one of the most popular project management tools available today!

They allow you to see what's being done, what needs to be done next and what the progress is so far. They are especially great for simultaneous projects that have many moving parts or lots of people involved!

1. Concentration on each task

Gantt charts allows you to  see what stage your work is currently at, what needs extra attention and what tasks are not being completed for some reason.

You can use the tool to track progress throughout the project as well so you'll know what has already been completed and what remains in order to make informed decisions.

It helps to improve and simplify your work without any hassle. It is a very beneficial tool for any kind of project. You can manage your work easily by using this gantt chart software. And it will save you time and money as well!

2. Project Structuring

Gantt chart manages the details which defines the tasks as to what needs doing and when. Thus allows you to have better control over the progress of your project, its costs as well as other resources that may be required such as human or material.

Once you have collected all relevant information (and checked for mistakes!), it's time to visualize what needs to be done with a Gantt chart , what resources you will need and what the deadlines are.

You can use Gantt charts for various types of projects, but it's especially useful if your work involves multiple people or teams.

Make sure that everyone is on the same page by using this project management tool! You'll also know what stage each task is at, what needs extra attention and what tasks are not being completed for some reason.

Gantt Charts help to improve and simplify your work without any hassle. It is a very beneficial tool for any kind of project. You can manage your work easily by using this gantt chart software and it will save you time and money as well!

3. Strengthens teamwork

The entire project is collaborative and dependent on the input from all team members. The Gantt chart will help to break down what needs doing, when it's needed by and what resources are required for each stage of a project.

Also, if there are any roadblocks or changes that need to be made along the way, you can communicate this to everyone easily using the Gantt chart. It will help you avoid any mistakes or misunderstandings so your team can work better together!

4. Overview of the Project

The Gantt chart will assist you to have good control over what is being done, what has to be done next and what progress you are making.

It will help you know what's involved in each task so that the entire project can run smoothly with no obstacles or hurdles whatsoever!

5. Suitable for all

It is adaptable for all types of projects and industries. You can use one to plan the launch of a marketing campaign, an IT project or set up your communication strategy for example! The advantage is that it's suitable for all types of projects and industries

Conclusion

A Gantt Chart is an essential need for your project management. It helps you to manage the details what needs doing and when, thus allowing you to have better control over what is being done in your project or what tasks are not being completed for some reason.

The Gantt chart will help to break down what needs doing, what resources required etc. Thus making it easy for everyone involved in a project to communicate what stage the work is currently at, what needs extra attention and what tasks are not being completed for some reason. It saves time and money as well!