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Legal Signatures - What You Need To Know

A legal signature refers to the signatory's name written in a distinct form that's used to identify themselves or provide authorization on important business documents.

Legal Signatures - What You Need To Know

Everyone has seen the slogan “a signature is worth more than a thousand words.” This statement rings true for many individuals who are in the business of signing documents.

A signature is a person's name written specially to show that it is them. It is used to prove that someone knows what they are doing or that they are who they say they are.

But, there are some misunderstandings about what is a good signature. This article will help you to correct them and avoid them.

What is a Legal Signature?

A signature is a mark that you make on a document to show that you agree with what is written in the document. It's a way of saying that you accept the document.

It's becoming more and more difficult for companies to meet deadlines in the current competitive business environment. Especially because some documents are ready to sign immediately.

As a result, there has been an increase in demand for digital signatures as opposed to handwritten ones. But, not everyone who deals with contracts or other legal paperwork knows what is a signature on different types of business documents.

For example, some individuals believe that typing your name at the end of an email is enough to confirm it.

The signature on a painting or other work of art has always been an important item in the assessment of art. Fake signatures are sometimes added to enhance the value of a painting, or are added to a fake painting to support its authenticity - Wikipedia

Different Ways of Legal Signatures

Depending on the source of the document, there are a lot of ways to sign a legal contract. There are many ways to sign. It's important to know which one is right for you.

  • Writing your name.
  • The drawing of a symbol.
  • Use a special character.
  • A unique handwritten manner of writing one's name even an “X”.
  • Digital signature or E-Signature.

Factors to consider in Legal Signature

There are many things that you have to think about when you are trying to decide if a signature is real or fake. You have to think about how the signature looks, where it is on the page, and who signed it.

There are many things to consider when you are thinking about whether a signature is legal. Things you might think about are:

  • The location where you sign.
  • A handwritten or typed signature can be used to sign on each page of any contract or document if required by the specific terms of the document.
  • The formality of your signature.
  • Your name should be written in an appropriate style, design, or format that's consistent with what you use when signing legal documents.

Authenticity & Legibility

Legal signatures need to be readable and authentic. If you are sending them to your customers, you need to make sure your signature is legible so they can read it.

If you are sending these to the government or other institutions, you can not include any extra lines or images, or they will be rejected.

The signature must be a replica of the signature you use when signing legal documents to ensure that it is authentic.

  • A deliberate action - You should have a choice on whether you're going to sign something or not.
  • A conscious intention - Your signature must be intentional and reflect your intentions.

Also, certain documents must have an original handwritten signature. It is better than a typed one because of the potential for fraudulence.

The legal definition of a signature for a legal contract is best described as a name or mark written by hand by a person.

It has the legal right to contract with the party receiving it. For a signature to be valid, it must be written in the presence of those with whom the contract is being made.

The most important part of a signature is ensuring that the person making it is competent and has actual intent to contract with the party.

The signature should be a clear and distinct mark that demonstrates the person's legal intent to contract.

Does a signature have to be your full name?

No. A signature is any mark that someone makes on a document. It can be their name or it can be their initials. It can be written in cursive or printed.

It is used to show that someone agrees with the terms of the document. If you sign an agreement with your boss and you don't want to use your whole name, that's ok.

Signing a contract or agreement is very important. But it's also important to know that not all contracts or agreements need an original handwritten signature.

If you need to sign a contract or an agreement that needs an original handwritten signature. It's important to know that you must use your full legal name when signing.

Are initials legit as a signature?

Yes, initials are a legal signature. A signature is something people make when they sign something. They put their name on it or they write their initials.

They do this to show that they agree with the words in the document. There are many things to look at when you're trying to decide if a signature is real.

First, you should look at the place where the person signed. You should also look at the formality of their signature.

You should look at the way the person signed their name. And you should look at the signature to see if it looks like the person who signed it usually signs their name.

For example, a handwritten or typed signature must be signed on each page of any contract. Or document if required by the specific terms of the document.

Moreover, your name should be written in an appropriate style, design. Or format that's consistent with what you use when signing legal documents.

Besides, certain documents must have an original handwritten signature. It is rather used than a typed one because of the potential for fraudulence.

Rules for Legally Binding Signatures

Legal Signature Requirements

When you sign a contract, you want to make sure that it's a legal contract. A legal contract is a contract that is written and signed by two people or more and that has rules that they all agree to. These rules are called contract terms.

The contract terms can be very complicated and hard to understand. They can be long and boring and they can be written in a way that is hard to understand. That's why you must read and understand the contract before you sign it.

  • Must be clear, deliberate, and conscious.
  • Location of signature must reflect where it is expected to be written.
  • The formality of your signature should follow the formality in which you would sign documents.
  • Need handwritten or typed signatures for certain forms. Digital signatures are also valid if they meet authenticity & legibility requirements.
  • A full legal name is necessary for specific documents. If not, initials are a legally binding signature.

Business owners need to have an understanding of the legal signature requirements to avoid any legal issues.

Signing documents with your full name is a good practice, but the date of the signature should not be entered in the signature block. Instead, the month/day/year should be entered in the space next to the signature.

The last digit of the year should be in the same size font as the rest of the document. If the document is for a person who is younger than 15 or older than 99, then the year should not be included in the signature block.

What is an E-Signature?

An e-signature does the same thing as a handwritten one in the eyes of the law! For example, if you are signing a contract on the computer, you can sign with your initials instead of writing the whole word.

An electronic sound, symbol, or process attached to or associated with a contract or other record. It is attached to the contract or record and it is executed or adopted by a person with the intent to sign the record.

It's also referred to as an e-signature. It means that your signature is in digital form rather than on paper!

Does your signature have to be your full name?

It's not necessary to use your full name in the signature block, but you do need to include your name. You can use your first name, last name, or any other name you are referred to. Including your name is required. It should be typed in all capital letters, too.

Use the same format for your address, phone number, and email. You can use any sort of font you want, but for legibility, I recommend sticking to basic fonts like Arial, Tahoma, or Times New Roman. And also keep in mind that your signature isn't just there to look pretty.

An alternate way to traditional signature

An electronic signature has the same legal weight as original signatures. Many people overlook the power of signatures in marketing and communication in general.

After all, they do represent a person, and a person's identity is a very powerful thing in communication.

When you sign a document with a digital copy of your signature, others see your representation in a new form. It's a great way to add a level of personality to your communication.

Type your signature into a website that provides options for turning the image into a digital copy. Electronic signatures can be made

  • By typing your name at the bottom of an email
  • By placing an image of your actual signature on a digital document
  • Using a digital signature software to generate the unique signature and reference code
  • Scanning a signed piece of paper and sending it by email

Despite all the forms it takes, a signature is a legal way for an individual to state that they have read and agreed to the terms outlined in a document.

Certain documents must have been handwritten. Or typed signatures rather than initials. Otherwise, it's not legally binding!

Types of E-Signature

As many people know, technology is advancing at an alarming rate. While at first, it may seem impossible to keep up, it's important to keep in mind that it's not impossible to keep up.

One of the most integral advancements in technology has been the creation of software to replace the typical legal signature.

It is an important advancement in technology. It is best to keep in mind that this is only a shortcut and not a replacement for a typical legal signature.

  • Typed Signatures

It is a part of an electronic signature and it means that your name has been typed at the bottom of an email. Going with the legal definition, it is a way of agreeing electronically without using papers.

If you need to be able to specifically identify who signed a document, your 'typed signature' is not enough. If you're required to sign a document such as a company's Register of Members (or similar document), you can't sign with a typed signature.

  • Image Signature

It's another form of typing one's name on a document. It requires you to place an image in which you sign using your actual pen or stylus.

This method saves time when there are many documents to sign. Image signatures are becoming popular in the digital age.

While they may not provide the same level of security that a handwritten signature does, they serve many of the same purposes.

While there are many cases in which an image signature will not be needed, it is worth the effort to explore the benefits of using them in your workplace.

  • Digital Signature Software

This is the type of electronic signature used in most situations when signing a document via email or on an online form. It requires you to authenticate yourself by entering your password.

And it automatically inserts your initials next to your typed name, which can be found in this same section if needed later on.

This method is very popular because it's flexible and provides a hard copy for you in case there are any questions later on.

Some may say that a digital signature is just as binding as a typical legal signature. While you wouldn't need to worry about being held accountable for a digital signature.

You should remember that a legal signature still holds just as much weight as providing a digital signature.

  • Scan & Email Signature

Much like the classic rubber stamp signature that has been used for centuries. Scan & email signatures are now becoming more popular. They are used for various purposes, including signing documents digitally.

The main difference is that they are now created digitally, which opens up some benefits. A scan & email signature is created by using your computer's scanner function to scan your paper signature. It is then saved as a graphic file to be sent as an attachment in emails.

The signature is extracted from the document to be sent as an image in emails. It allows you to have the same signature in every email you send.

It makes the process more convenient for you to access your accounts without being interrupted by signing.

It requires the original signed paper document to be scanned into an email. It saves time by not having to type out your name physically when signing documents that do not must traditional signatures.

Are they legally binding?

Yes, electronically typed signatures are legally valid as long as intent and consent are involved. Any legal contract is upheld by the legal signature at the end of each page.

As an end-user, you're responsible for knowing the difference between a legally binding e-signature and a non-binding e-signature. Here are some signs that your e-signature is legally binding

  • The identity of the person signing can be verified through authentication measures
  • The electronic signature must meet three conditions: consent & authenticity/legibility requirements
  • Must follow existing rules for handwritten or typed signatures. For example, all documents should have an appropriate formality of your signature.
  • Digital signatures are valid if they meet authenticity & legibility requirements.
  • A full legal name is necessary for specific documents. If not, initials are a legally binding signature.
  • If you signed your e-signature with a recognized signature, you will need to have recognized identification.
  • If your e-signature includes a legal contract, this e-signature is legally binding.
  • If you have signed your e-signature with a legal signature, you have the legal obligation to uphold your end of the contract.

Example of utilizing E-Signature

Electronic signature systems are used in business and legal applications. Freelancers can use e-signatures to get paid faster and with less trouble.

There are many ways to go about an e-signature, but you must use one that the recipient will be familiar with.

For instance, you don't want to send one that is not in an Acrobat format because it will be difficult for the recipient to open and use.

Electronic signatures are legally binding digital versions of one’s signature. It serves the same purpose as handwritten or typewritten signatures to sign important documents.

It is used in contract forms, quotes, proposals, or other types of agreements. For example, a client can send an invoice that requires a signature for payment via email or online form. While the freelancer simply types their name on it electronically.

There is no need to wait days before receiving money! Another way of using electronic signatures would be when signing contracts with clients. It's immediate and secure!

Benefits of E-Signatures

When it comes to digital signatures, they are becoming popular amongst businesses and individuals. These days, many online services provide digital signature applications.

The paperless nature of it is a big benefit as it minimizes the need to store paper contracts. It reduces the time taken to sign a contract as a paper contract takes a longer time to be signed as compared to an electronic one.

For a business, signing a contract can be a simple, straightforward task. But, with a legal contract, there are a lot of extra factors that come into play.

  • Electronic signatures are one of the main benefits of blockchain technology. Along with transparency, immutability, security, scalability, and more.
  • It's so useful for so many different areas of business. For example, using electronic signatures for signing documents, and collecting payments.
  • They're faster and easier than paper and ink. They can end any chance for fraud and tampering, which is a relief for anyone who has been part of a contract dispute.
  • Administrative tasks are completed quickly so you can get on with more important work.
  • Signatures save money in terms of paper, document shipping materials & other administrative expenses. It relates to traditional signatures.
  • Efficiently streamlines the process for coordinating signatures between parties which prevents contract delays from occurring.
  • Prevents Contracts delay due to signature coordination efforts.

Common Misconception about E-Signatures


The misconception that e-signatures can take the place of a paper signature is quite common. However, users should keep in mind that a signature is a legally binding thing.

Therefore, a valid e-signature must be a valid paper signature that has been scanned and converted into a format that’s readable by a computer.

So, while signing a document electronically might be appealing to those who consider themselves tech-savvy.

It’s important to remember that it can’t replace a good old-fashioned paper signature.

A legal signature can be used as proof of a person's consent to a particular contract or agreement. Therefore, the validity of a signature should never be taken for granted.

  • Electronic documents are not stored securely or legally compliant

Every document is stored in a PDF format for extra security. So you cannot simply ignore the E-Signed documents as a lost cause. In terms of compliance, you can rest easy knowing that electronic signatures are as legal as handwritten ones.

All documents have been E-Signed with both your intent and consent. It makes them legally binding to the same degree as traditional paper contracts.

  • You can’t prove the identity of who signed the document

Well, it's not true either. You can keep an eye on who has signed the document with E-Signed documents by keeping a record of it in your account. The entire sequence of custody and control is accounted for with a clear audit trail.

It is complete with verified email addresses, IP addresses, and time stamps. What’s more, by using cloud-based storage, there is no danger of paperwork going astray or getting damaged.

The idea that an e-signature is not as good as a physical signature is an urban myth. The electronic signature must meet the legal requirements of the state or government you are working with. It is just as good as a physical signature.


This article gives a clear perspective about legal signatures. It throws light upon the rules and regulations involved with these signatures.

Must that you understand that by signing this legal document, you're consenting to its terms. If you're not aware of what this means, please consult a qualified legal expert before making a decision.

It is a must-read for anyone wanting to understand the difference between typed and traditional signatures.  As well as various types of electronic signatures.

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