Top 10 Studio Ninja Alternatives for Managing Your Business

Studio Ninja is an end-to-end client management software designed for busy photographers. Extremely user-friendly, it takes less than 30 minutes to set up.

Top 10 Studio Ninja Alternatives for Managing Your Business

What is Studio Ninja?

Studio Ninja is an end-to-end client management software designed for busy photographers. Extremely user-friendly, it takes less than 30 minutes to set up. Increase your bookings with customizable workflows, automated emails, and easy payment plans.

It helps photographers all over the world make bigger sales, remove stress and free up valuable time by managing their leads, shoots, invoices and quotes, contracts, workflows and so much more.

Best For

The software is primarily designed for photographers (wedding, portrait, event, commercial, etc.) but is also great for small businesses, entrepreneurs, and sole traders.

Pricing starts at $20.75/month for Pro Annual Plan (1 company), and Pro Monthly Plan starts from $24.90/month.

Features

  • CRM, with the fully customizable lead management system. Send automated emails to your contacts based on your custom criteria.
  • Invoice & Order Management including automated quotes and invoices.
  • Easy Client Dashboards for instant access to client information without the need to log in or search.
  • Workspaces/Projects for unlimited shoots.
  • Contracts with electronic signatures, customizable templates, and mass e-mailing of contracts.
  • Product Catalog to manage inventory.
  • Folders to keep every part of your business organized. Great for clients, projects, products, etc. Filter & search by any criteria. Download folders as CSV or PDF report.

Pros:

  • Great for small businesses or those, not super computer savvy.
  • They are listening to what their clients are interested in and constantly updating the platform.
  • Studio Ninja perfectly blends all my customer-related needs into one amazing place.
  • Pretty to look at and has some great potential as a CRM.

Cons:

  • Automation email only sends it to the client, there's no way to have a reminder email sent to any other address.
  • Sometimes some errors don't provide solutions.
  • It takes a while to set up the whole thing.
  • Its automation and customization is a bit lacking

1. monday.com

monday.com is an open platform that connects teams with custom-built solutions to break down communication barriers, advance projects, and align everyone engaged. All progress updates, budget approvals, and more are accessible from a single platform, allowing you to understand where all of your team's work stands at a glance.

It lets you access vital information and make better data-driven decisions quickly whether you're at home, in the office, or on the go without wifi.

Best For

A multitude of teams, big, small, and cross-functional, in a variety of industries worldwide.

Pricing starts from Free Plan with 2 seats, unlimited boards, and 200+ templates.

Features

  • Drag and drop functionality to quickly create customized workflows.
  • Create customers, leads, opportunities, and more.
  • Batch sends personalized newsletters or tracks your team members' email activity in real-time.
  • Integrate with many popular apps like Google Drive and Box to share files and gather feedback faster.
  • Clean interface "Straight to the point" style with useful features.
  • The service is reliable and their customer service is great too.

Pros:

  • Automations and the ease of collaborating across boards and tasks.
  • Easy to track the progress of every project
  • The drag and drop feature is the best.
  • The customer support team is Stellar!

Cons:

  • The “Infoboxes" feature is limited.
  • Pricing is very confusing and it was very hard at the beginning to figure out.
  • Absence of a "repeating or scheduled task".
  • The reporting mechanism is not on point.

2. ClientVenue

ClientVenue is an end-to-end solution for businesses that are looking to deliver productized services for their clients. It helps agencies and freelancers in managing their clients in an end-to-end format. Right from first contact to managing invoices and managing monthly revenue.

Best For

Small and medium businesses, agencies, and freelancers.

Pricing starts at $39/month with (unlimited clients) at Lite Plan

Features

  • Simple and easy to use, no technical knowledge required.
  • Features include time tracking, real-time activity feeds, brandable login pages, etc.
  • Dashboard with reports for a quick overview of projects and earnings.
  • Great for non-techies people who want to manage every aspect of their business in one place.
  • They care about their clients and constantly update the platform with new features.
  • It's very easy to use, has a good support team and you can get started right away.

Pros:

  • Slack integration
  • White labeling your Agency Portal
  • Using Custom Webhooks
  • Setting up Email Notifications
  • Easy integration with stripe
  • Incredible customer support

Cons:

  • It is a new tool and has fewer customizations options.
  • The only feature missing is accounting integration.
  • The visual design also feels a little flat and boring with limited options.

3. HoneyBook

HoneyBook is a client management software especially for photographers, small businesses, and freelancers to book more clients, manage projects, and get payments all in one spot. You can automate your busy work and remain on top of all your to-dos with our company management software, saving time and money so you can develop your business.

It's like your own personal assistant. Small business owners and freelancers have tripled their bookings and saved multiple hours a day using HoneyBook tools.

Best For

Graphic designers, DJs, photographers, business coaches, web designers, consultants, florists, caterers, videographers, calligraphers, business coaches, health & wellness professionals, etc.

Pricing starts at $9/month (with up to $10k in transactions) and there is a 7-day free trial.

Features

  • Honeybook pro + Slack integration
  • Custom fields and custom branding options.
  • It is very easy to use the tool and you can get started right away without any learning curve.
  • Project management is comprehensive and organized.
  • Time tracking is powerful and easy to use.es and client management is smooth and easy.
  • Email templates with preset text to save you time.
  • Prompt support team available at any time of the day.
  • Beautiful email marketing automation, quotes, and proposals.
  • The intuitive interface makes it easy for you to manage your clients and projects professionally.

Pros:

  • You can visually track projects from start to finish.
  • Its UI is sleek and very easy to use.
  • It also features a mobile app that is both available on iOS and Android to help you manage your business on the go.
  • It is good for creative entrepreneurs to manage their whole working process.
  • Professionalism and ease of sight features.

Cons:

  • The biggest downside of HoneyBook is the lack of payment integrations. There is no Stripe or PayPal integration and you are tied to using their payment gateway.
  • There’s only a 7-day trial, which might be too short to fully test the tool.
  • The email feature within HoneyBook can be a bit confusing.

4. Bitrix24

Bitrix24 is the leading free online CRM software used by over 8 million companies worldwide. It is available in the cloud or on-premise with open source code access. Unlimited leads, deals, contacts, companies, quotes, invoices, and appointment scheduling.

The free plan also comes with email marketing and telephony. Advanced versions have sales and marketing automation, bulk SMS, campaign management, and support for multiple pipelines. Available in 18 different languages.

Best For

Companies and small businesses, remote teams.

Pricing starts at $19/month on Start+ Plan(2 users). There is a free version available also with 5GB online storage.

Features

  • It's a good all-in-one tool with a calendar, video conferencing, and online chat.
  • Very helpful for remote teams.
  • The free version of Bitrix24 is one of the most generous free plans available on the market right now.
  • Available in 18 different languages.
  • Video conferencing and online chat tools.
  • All features are included in the free plan.
  • It can be a very cheap tool for small businesses at only $19/month for 5 users, unlimited contacts, etc.
  • It has a nice user interface.

Pros:

  • Outstanding CRM meant for social collaboration and for managing interactions with clients and team members.
  • Automation of Sales.
  • Workload planning is awesome.
  • The project template is easily customizable to cater to the project needs.

Cons:

  • CRM system is so full of bugs and nasty little details
  • Some of the tools are hidden in unexpected locations inside other tools
  • Heavy widgets
  • Some of the integration is not properly integrated

5. Plutio

For freelancers and small businesses, an all-in-one business administration tool. Everything you need in one straightforward interface, from projects and tasks to time tracking and invoicing.

Plutio is a highly customizable application that includes everything a user could need, from projects and tasks to proposals and invoicing features. The software allows you to run a business without having to juggle multiple apps.

All the tools are in a single platform and users can connect their existing apps with a click of a button.

Best For

Freelancers and small businesses.

Pricing starts at $15/month which is very accessible for freelancers.

Features

  • All the necessary tools for client management, time tracking, and invoicing are all in one platform.
  • Plutio is great for managing multiple businesses under the same roof.
  • If you need more than 3 users, they can provide a quote for your specific needs.
  • It is very easy to use.
  • The interface is intuitive and user-friendly.
  • You can easily manage multiple businesses on the same platform with no hassle.
  • Integrates with Trello, Google Apps, Evernote, Gdrive, and more
  • Allows you to manage multiple businesses on the same platform.

Pros:

  • Nice proposal capability, can auto-generate a project with tasks
  • Their interface is very sleek and easy to use.
  • The founder of the tool, Leo Bassam, is constantly releasing new features.
  • It features templates so you can save time when making contracts and proposals.
  • It is feature-packed and the team behind it is very active.

Cons:

  • It seems mostly geared towards freelancers. If you run an agency and have a lot of internal collaboration, the tool might not be the best suited for that purpose.
  • The inability to easily change the view of a project board (this is a feature available in other project management tools).
  • The inability to do a stopwatch within the platform to keep track of the time.
  • It was a little difficult to get things set up initially, but the software has evolved so much since then that I doubt new users feel that way.

6. Agiled. app

Agiled is a business and project management tool that allows customers to manage their entire business from a single location. CRM, HRM, Financial Management, Projects, and Task Management, Contracts, and Professional Proposals are all available with Agiled.

Along with Zapier, Integrate, and Custom Webhooks, Agiled features a lot of native integrations. Agiled allows businesses to manage their operations in one central location.

Best For

Small and medium-sized businesses, Agencies, and Freelancers

Pricing starts at $7/month which makes it one of the most affordable solutions for businesses that are just starting.

Features

  • Friendly pricing for small and medium businesses.
  • Integrations with Evernote, Google Drive, Dropbox, Trello, and GitHub.
  • Easy to use interface.
  • The ability to add users from different departments with different permissions depending on the account type they have.
  • The ability to manage different projects under the same company.
  • There are also templates for recurring sales, quotes, estimates, proposals, invoices, and contracts.
  • Easy access to your team's events.

Pros:

  • The UI is easy to use so there is not a big learning curve to adopt the tool.
  • It has robust reports and financial management features which help to give you a clear overview of how your business is doing.
  • 100% White Labelling Option with Custom Domain and SMTP.

Cons:

  • Agiled App is a new tool and has fewer customizations options.
  • The only feature missing is wave accounting and payment integration.
  • The visual design also feels a little flat and boring with limited options.

7. HoneyBook

HoneyBook is a client management software especially for photographers, small businesses, and freelancers to book more clients, manage projects, and get payments all in one spot. You can automate your busy work and remain on top of all your to-dos with our company management software, saving time and money so you can develop your business.

It's like your own personal assistant. Small business owners and freelancers have tripled their bookings and saved multiple hours a day using HoneyBook tools.

Best For

Graphic designers, DJs, photographers, business coaches, web designers, consultants, florists, caterers, videographers, calligraphers, business coaches, health & wellness professionals, etc.

Pricing starts at $9/month (with up to $10k in transactions) and there is a 7-day free trial.

Features

  • It's easy to use and has powerful automation features.
  • You can easily deal with multiple projects at once (reserve dates, invoice clients automatically).
  • It is mostly geared towards businesses instead of individuals!
  • Many features are included in the basic package.
  • Gorgeous and intuitive interface.
  • It is easy to get started with, even if you are a complete beginner.
  • The support team is very friendly and responsive.
  • Smart features such as automated time tracking, itemized billing, etc.

Pros:

  • You can visually track projects from start to finish.
  • Its UI is sleek and very easy to use.
  • It also features a mobile app that is both available on iOS and Android to help you manage your business on the go.
  • It is good for creative entrepreneurs to manage their whole working process.
  • Professionalism and ease of sight features.

Cons:

  • The biggest downside of HoneyBook is the lack of payment integrations. There is no Stripe or PayPal integration and you are tied to using their payment gateway.
  • There’s only a 7-day trial, which might be too short to fully test the tool.
  • The email feature within HoneyBook can be a bit confusing.

8. HelloBonsai

Hello Bonsai is a project management tool for freelancers. It offers freelance proposals and contracts. It handles your freelance invoices and payments. It helps you with tracking your expenses. It helps you manage your clients and leads. Also, it’s a project management app and time tracker. Essentially, Hello Bonsai is designed to help you with every aspect of your freelancing.

Pricing starts at $19/month and there’s a 14-day free trial.

Best For

Small businesses and Freelancers.

Features

  • It has a modern UI that is both easy to use and looks gorgeous.
  • This tool does all the things you need when freelancing! Cons:
  • The Hello Bonsai team has no chat support yet, no phone number to call, only email support.
  • There are not enough integrations with other tools in the’s a solid and reliable tool.
  • It is helpful for both freelancers and established businesses looking to expand their teams.
  • is very easy to use.
  • All the features are well thought out.
  • Good for small businesses and freelancers to manage their work/day-to-day activities efficiently.

Pros:

  • It's very feature-rich.
  • It also has a comprehensive tax and accounting system (which you must purchase as an add-on), which can save you a lot of time.
  • They have an iOS and Android app as well.

Cons:

  • The application is designed for freelancers.
  • It may not be the best tool for managing an agency if you have a large number of team members or tasks.

9. Dubsado

Dubsado is an all-in-one business management tool that lets you send contracts and invoices, manage projects, create questionnaires and other forms, track time, send and receive emails, and so much more all from one app.

Best For

Small and medium businesses and Freelancers

Pricing starts at $35/month and there is an unlimited free trial.

Features

  • You can also create clients and assign them tasks, send reminders for due payments, etc.
  • It has an awesome UI that's easy to use!
  • Its well-thought-out design makes it effective for small businesses.
  • Dubsado is good for small businesses and agencies to manage their day-to-day activities.
  • It is user-friendly and has a clean design which makes it easy to use for new users.
  • It is helpful for both freelancers and established businesses looking to expand their teams.
  • It has a powerful time tracking system that tracks your team members' productivity.
  • It also has an intuitive interface and is loaded with helpful features.

Pros:

  • It has a lot of features and customizations available.
  • You can also use the tool for free up to 3 clients which is great if you’re starting.
  • Customizable fillable forms
  • Automation and scheduler function.
  • Ability to create Client Portals
  • White-label branding ability
  • Amazing customer service

Cons:

  • Some user reviews noted that there can be quite a learning curve to start using the tool and the user interface can be cluttered at times.
  • There’s also no mobile app.
  • The software is constantly having bugs and errors.
  • The steep learning curve at first.

10. ActiveCollab

Active Collab manages client access to your tasks and projects, updates them on your progress, and keeps them informed.

All communication takes place in one place, so you don't have to sift through emails and chats for bits and pieces. You can also invoice your clients directly from the project! This is where you do Real Work in front of your clients, and they can see it!

Best For

Small and medium organizations and teams.

Pricing starts at $9/month (for up to 3 members) for the Plus plan or $7 per member. They also have a free plan which is great for personal use (with up to 3 seats).

Features

  • Users can view all their tasks and projects in one place, and the interface is simple for new users.
  • It works well and integrates easily with other tools such as Google Drive, Slack, and Gmail.
  • It is perfect for team collaboration and communication.
  • It's affordable and has a free plan for new users.
  • Users can upload files or links, attach documents (PDFs or other types), comments, etc.
  • It integrates easily with Google Drive and Google Calendar, among others.

Pros:

  • The tool is focused on project management and collaboration with extensive features such as recurring tasks, templates, calendars, reports, and customizations.
  • Great tool for managing complex projects with multiple stakeholders.
  • Great dashboard, different types of reports, milestone preview.
  • Clean UI and superb UX that makes onboarding new, casual users a breeze.

Cons:

  • There is no white label client portal software.
  • There are no forms (apart from estimates) or contracts/proposals.
  • While pricing may seem low, if you have a lot of clients it can become a very expensive solution.
  • Lack of integration with Git or another version of the control system.

How to choose the perfect alternative?

The best project management software for creative agencies should be easy to use and understand by all team members, regardless of skill level.

The ideal tool will also integrate with your other favorite apps (such as Gmail or Google Drive), making life much easier when it comes to sharing documents back and forth. You will also want an app that has a collaborative project calendar.

This way, your whole team can stay on top of deadlines and upcoming tasks within the app itself.

The software should also be scalable, which means that your team can continue using it as you begin to hire more freelancers or employees.

You might also want to look for tools with customizable reports and customer management features. These are great for keeping track of how many clients you have, who they are, what projects you are working on, deadlines, etc.

Project management software for creatives is about making the process of managing jobs easier and more efficient - this will benefit your business in the long run.

You can also manage internal processes like timesheets using our free tools. Or try our billing app with Invoicing. It's free too!

Conclusion

These are just some of the top project management tools available. There are many more out there, so be sure to look around before settling on one.

Remember though it's still important to have a great relationship with your clients outside of their jobs with you. That way, they will come back for more jobs in the future.

And if you need help with your business, there's no better time than now to get an accountant on board! Get in touch with us for more info.