Top 10 Studio Ninja Alternatives for Managing Your Business

Studio Ninja is an end-to-end client management software designed for busy photographers. Extremely user-friendly, it takes less than 30 minutes to set up.

Top 10 Studio Ninja Alternatives for Managing Your Business


What exactly is Studio Ninja?
Studio Ninja is a full-service client management system designed for busy photographers. It is extremely simple to set up and takes less than 30 minutes. Customizable workflows, automated emails, and simple payment plans will help you increase your bookings.
It assists photographers all over the world in increasing sales, reducing stress, and freeing up valuable time by managing leads, shoots, invoices and quotes, contracts, workflows, and much more.

Ideal For:

The software is primarily intended for photographers (wedding, portrait, event, commercial, and so on), but it is also useful for small businesses, entrepreneurs, and sole proprietors.
Pricing for the Pro Annual Plan (1 company) begins at $20.75 per month, and the Pro Monthly Plan begins at $24.90 per month.
CRM is included, as well as a fully customizable lead management system. Send automated emails to your contacts based on your preferences.
Order and Invoice Management, including automated quotes and invoices
Simple Client Dashboards provide instant access to client information without requiring a log in or a search.
Workspaces/Projects for unrestricted shooting.
Contracts with electronic signatures, customizable templates, and contract mass e-mailing.

Product Catalog for inventory management.
Folders to organise every aspect of your business. Excellent for clients, projects, and products, among other things. Filter and search using any criteria. Folders can be downloaded as a CSV or PDF report.
Pros:
Excellent for small businesses or those who are not computer savvy.
They are constantly updating the platform based on what their clients are interested in.
Studio Ninja perfectly combines all of my customer-related needs into one incredible location.
It's visually appealing and has a lot of potential as a CRM.
Cons: The automation email only sends it to the client; there is no way to have it sent to another address.
Some errors do not provide solutions.
It takes some time to set everything up.

Its automation and customization are somewhat limited.

  1. www.monday.com

Monday.com is an open platform that connects teams with custom-built solutions to break down communication barriers, move projects forward, and align everyone involved. All progress updates, budget approvals, and other information are available from a single platform, allowing you to see where your team's work stands at a glance.
It enables you to quickly access critical information and make better data-driven decisions whether you're at home, at work, or on the go without wifi.
Best For
A plethora of large, small, and cross-functional teams in a variety of industries around the world.
Pricing begins with the Free Plan, which includes two seats, unlimited boards, and 200+ templates.
Features
To quickly create customised workflows, use the drag and drop functionality.
Make customers, leads, opportunities, and other things.
Sends personalised newsletters in bulk or monitors your team members' email activity in real time.
Integrate with many popular apps like Google Drive and Box to share files and gather feedback faster.
Simple user interface Straightforward style with useful features.
The service is dependable, and their customer service is excellent.
Pros:
Automations and the ease with which boards and tasks can be collaborated on.
Every project's progress can be easily tracked.
The best feature is the drag and drop.
The customer service team is fantastic!
The "Infoboxes" feature is restricted.
Pricing is very confusing, and it was difficult to figure out at first.
The absence of a "recurring or scheduled task."
The reporting mechanism is ineffective.

2. ClientVenue

ClientVenue is a complete solution for businesses looking to provide productized services to their clients. It assists agencies and freelancers in managing their clients from start to finish. From the initial contact to the management of invoices and monthly revenue.
Small and medium-sized businesses, agencies, and freelancers benefit the most from this solution.
Pricing begins at $39 per month for (unlimited clients) at Lite Plan
Features
There is no need for technical knowledge to use it.
Time tracking, real-time activity feeds, brandable login pages, and other features are available.
Reports on the dashboard provide a quick overview of projects and earnings.
Excellent for non-techies who want to manage all aspects of their business in one place.
They care about their customers and are constantly adding new features to the platform.
It's simple to use, has a helpful support staff, and you can get started right away.
Pros:
Slack integration
Customizing your Agency Portal
Making Use of Custom Webhooks
Configuring Email Notifications
Stripe integration is simple.
Excellent customer service
Cons: Because it is a new tool, there are fewer customization options.
Accounting integration is the only feature that is missing.
The visual design is also a little flat and monotonous, with few options.

3. The HoneyBook


HoneyBook is a client management software designed specifically for photographers, small businesses, and freelancers to help them book more clients, manage projects, and collect payments all in one place. With our company management software, you can automate your busy work and stay on top of all your to-dos, saving time and money so you can grow your business.
It's similar to having your own personal assistant. Using HoneyBook tools, small business owners and freelancers have tripled their bookings and saved multiple hours per day.
Graphic designers, DJs, photographers, business coaches, web designers, consultants, florists, caterers, videographers, calligraphers, business coaches, health & wellness professionals, and others will benefit from this service.
Pricing begins at $9 per month (with up to $10,000 in transactions) and includes a 7-day free trial.
Features
Integration of Honeybook Pro and Slack
Custom fields and branding options are available.
The tool is very simple to use, and you can get started right away with no learning curve.
Project management is comprehensive and organised.
Time tracking is both powerful and simple to use.
client management are simple and straightforward.
Email templates with pre-written text to save time.
A prompt support team is available at all hours of the day.
Email marketing automation, quotes, and proposals that are stunning.
The user-friendly interface makes it simple to manage your clients and projects professionally.
Pros:
Projects can be visually tracked from start to finish.
Its user interface is sleek and simple to use.
It also includes a mobile app for iOS and Android to help you manage your business on the go.
It is beneficial for creative entrepreneurs to manage their entire work process.
Professionalism and readability are highlights.
Cons:
The most significant disadvantage of HoneyBook is the lack of payment integrations. There is no integration with Stripe or PayPal, and you must use their payment gateway.
There is only a 7-day trial period, which may be insufficient to fully test the tool.
The email feature in HoneyBook can be a little perplexing.

4. Bitrix24

Bitrix24 is the most popular free online CRM software, with over 8 million users worldwide. It is available on-premises or in the cloud, with open source code access. Leads, deals, contacts, companies, quotes, invoices, and appointment scheduling are all unlimited.
The free plan also includes email marketing and phone service. Sales and marketing automation, bulk SMS, campaign management, and support for multiple pipelines are all included in advanced versions. There are 18 different languages available.
Best Remote teams for companies and small businesses.
The Start+ Plan starts at $19 per month (2 users). There is also a free version with 5GB of online storage.
It's a good all-in-one tool that includes a calendar, video conferencing, and online chat.
Excellent for remote teams.
Bitrix24's free version is one of the most generous free plans available on the market right now.
There are 18 different languages available.
Tools for video conferencing and online chat
The free plan includes all features.
It can be a very inexpensive tool for small businesses, costing only $19 per month for 5 users, unlimited contacts, and so on.
It has a pleasant user interface.
Pros:
Excellent CRM for social collaboration as well as managing interactions with clients and team members.
Sales automation.
Workload planning is fantastic.
The project template is easily customizable to meet the needs of the project.

Cons:
The CRM system is riddled with bugs and nasty little details.
Some of the tools are hidden in unusual places within other tools.
Widgets that are heavy
Some of the integration isn't working properly.

5. Plutio

An all-in-one business administration tool for freelancers and small businesses. From projects and tasks to time tracking and invoicing, everything you need is in one simple interface.
Plutio is a highly customizable application with everything a user could want, from projects and tasks to proposals and invoicing. The software allows you to run a business without having to juggle multiple apps.
All of the tools are housed on a single platform, and users can connect their existing apps with a single click.
The best option for freelancers and small businesses.
Pricing begins at $15 per month, making it very affordable for freelancers.
Features
All of the tools required for client management, time tracking, and invoicing are available on a single platform.
Plutio is ideal for running multiple businesses under one roof.
If you require more than three users, they can provide a quote tailored to your specific requirements.
It is extremely simple to use.
The interface is simple and easy to use.
You can easily manage multiple businesses from the same platform.
Integrates with Trello, Google Apps, Evernote, Gdrive, and other applications.
You can manage multiple businesses from the same platform.

Pros:
Excellent proposal capability, with the ability to auto-generate a project with tasks.
Their user interface is very sleek and simple to use.
Leo Bassam, the tool's creator, is constantly adding new features.
It includes templates to help you save time when creating contracts and proposals.
It has a lot of features, and the team behind it is very active.

Cons:
It appears to be primarily aimed at freelancers. If you run an agency and have a lot of internal collaboration, the tool may not be the best fit.
The inability to change the view of a project board easily (this is a feature available in other project management tools).
The inability to use the platform's stopwatch to keep track of time.
It was a little difficult at first to get things set up, but the software has evolved so much since then that I doubt new users feel the same way.

6. Agiled

Agiled is a business and project management tool that enables customers to manage their entire organisation from a single location. Agiled supports CRM, HRM, Financial Management, Project and Task Management, Contracts, and Professional Proposals.
Agiled has a plethora of native integrations in addition to Zapier, Integrate, and Custom Webhooks. Agiled enables businesses to manage their operations from a single location.
Best Small and medium-sized businesses, agencies, and freelancers are all welcome.
Pricing begins at $7 per month, making it one of the most affordable solutions for new businesses.
Features
Pricing is reasonable for small and medium-sized businesses.
Evernote, Google Drive, Dropbox, Trello, and GitHub integrations.
The interface is simple to use.
The ability to add users from various departments with varying permissions based on their account type.
The ability to manage multiple projects within the same company.
Templates for recurring sales, quotes, estimates, proposals, invoices, and contracts are also available.
Access to your team's events is simple.
Pros: Because the UI is simple to use, there is no steep learning curve to adopting the tool.
It has robust reporting and financial management features that help you get a clear picture of how your business is performing.
Option for complete white labelling with custom domain and SMTP.
Cons: Because Agiled App is a new tool, customization options are limited.
Only wave accounting and payment integration are missing.
The visual design is also a little flat and monotonous, with few options.

7. HoneyBook

HoneyBook is a client management software designed specifically for photographers, small businesses, and freelancers to help them book more clients, manage projects, and collect payments all in one place. With our company management software, you can automate your busy work and stay on top of all your to-dos, saving time and money so you can grow your business.
It's similar to having your own personal assistant. Using HoneyBook tools, small business owners and freelancers have tripled their bookings and saved multiple hours per day.
Graphic designers, DJs, photographers, business coaches, web designers, consultants, florists, caterers, videographers, calligraphers, business coaches, health & wellness professionals, and others will benefit from this service.
Pricing begins at $9 per month (with up to $10,000 in transactions) and includes a 7-day free trial.
It is simple to use and has powerful automation features.
You can easily manage multiple projects at the same time (reserve dates, invoice clients automatically).
It is primarily aimed at businesses rather than individuals!
The basic package includes a plethora of features.
Beautiful and user-friendly interface.
Even if you are a complete beginner, it is simple to get started with.
The support staff is extremely pleasant and helpful.
Intelligent features such as automated time tracking, itemised billing, and so on.
Pros: You can visually track projects from beginning to end.
Its user interface is sleek and simple to use.
It also includes a mobile app for iOS and Android to help you manage your business on the go.
It is beneficial for creative entrepreneurs to manage their entire work process.
Professionalism and readability are highlights.
The main disadvantage of HoneyBook is the lack of payment integrations. There is no integration with Stripe or PayPal, and you must use their payment gateway.
There is only a 7-day trial period, which may be insufficient to fully test the tool.
The email feature in HoneyBook can be a little perplexing.

8. Hello, Bonsai.

Hello Bonsai is a freelancer project management tool. It provides freelance proposals as well as contracts. It is in charge of your freelance invoices and payments. It aids in the tracking of your expenses. It assists you in managing your clients and leads. It's also a project management app and a time tracker. Hello Bonsai is essentially intended to assist you with all aspects of your freelance work.
Pricing begins at $19 per month, with a 14-day free trial.
Best for freelancers and small businesses.
Features
It has a modern user interface that is both simple to use and visually appealing.
This tool does everything you need for freelancing! Cons: There is no chat support, no phone number, and only email support from the Hello Bonsai team.
There aren't enough integrations with other tools in the tool, which is solid and reliable.
It is beneficial to both freelancers and established businesses looking to grow their teams.
is very simple to use.
All of the features have been carefully considered.
Good for small businesses and freelancers to efficiently manage their work/day-to-day activities.
It has a lot of features.
It also has a comprehensive tax and accounting system (which must be purchased as an add-on) that can save you a significant amount of time.
They also have an iOS and Android app.
The application is intended for freelancers.
If you have a large number of team members or tasks, it may not be the best tool for managing an agency.

9. Dubsado

Dubsado is a one-app business management tool that allows you to send contracts and invoices, manage projects, create questionnaires and other forms, track time, send and receive emails, and much more.
Best For small and medium-sized businesses, as well as freelancers
Pricing begins at $35 per month, with an unlimited free trial.
Features
You can also create clients and assign them tasks, send payment reminders, and so on.
It has a fantastic user interface that is simple to use!
Its well-planned design makes it useful for small businesses.
Dubsado is ideal for small businesses and agencies that need to manage their day-to-day operations.
It is user-friendly and has a clean design, making it simple for new users to use.
It is beneficial to both freelancers and established businesses looking to grow their teams.
It has an effective time tracking system that monitors the productivity of your team members.
It also has an easy-to-use interface and a plethora of useful features.
Pros: It has a plethora of features and customization options.
You can also use the tool for free for up to three clients, which is ideal if you're just getting started.
Fillable forms that are customizable
Automation and scheduling are available.
Capability to build Client Portals
Capability for white-label branding
Excellent customer service
Cons: According to some user reviews, there can be a significant learning curve when first using the tool, and the user interface can be cluttered at times.
There is no mobile app either.
The software is rife with bugs and errors.
At first, the learning curve was steep.

10. ActiveCollaboration

Active Collab manages client access to your tasks and projects, keeping them up to date on your progress and informing them.
All communication occurs in one location, eliminating the need to sift through emails and chats for bits and pieces. You can also directly invoice your clients from the project! This is where you perform Actual Work in front of your clients, and they can see it!

Best For small and medium-sized businesses and teams.
The Plus plan costs $9 per month (for up to three members) or $7 per member. They also offer a free plan that is ideal for personal use (with up to 3 seats).
Users can see all of their tasks and projects in one place, and the interface is easy to use for new users.

It works well and easily integrates with other tools like Google Drive, Slack, and Gmail.
It's ideal for group collaboration and communication.
It is inexpensive and offers a free plan to new users.
Users can upload files or links, attach documents (PDFs or other formats), leave comments, and so on.

It easily integrates with Google Drive and Google Calendar, among other services.
Pros: The tool is designed for project management and collaboration, and it includes numerous features such as recurring tasks, templates, calendars, reports, and customizations.

This is an excellent tool for managing complex projects with multiple stakeholders.
Excellent dashboard, various types of reports, and milestone preview.
Clean UI and excellent UX make it easy to onboard new, casual users.
The lack of white label client portal software is a disadvantage.
Except for estimates, there are no forms or contracts/proposals.
While the pricing may appear low, if you have a large number of clients, it can quickly become an expensive solution.
Lack of integration with Git or another control system version.

How do you pick the best alternative?
All team members, regardless of skill level, should be able to use and understand the best project management software for creative agencies.
The ideal tool will also integrate with your other favourite apps (such as Gmail or Google Drive), making it much easier to share documents. You should also look for an app with a collaborative project calendar.
This way, your entire team can keep track of deadlines and upcoming tasks within the app.

The software should also be scalable, so your team can continue to use it as you hire more freelancers or employees.
You should also look for tools that offer customizable reports and customer management features. These are excellent for keeping track of the number of clients you have, who they are, what projects you are working on, deadlines, and so on.

Project management software for creatives aims to make job management easier and more efficient, which will benefit your business in the long run.
You can also use our free tools to manage internal processes such as timesheets. Alternatively, try our billing app with Invoicing. It's also completely free!

Conclusion
These are just a few of the best project management tools on the market. There are many more available, so look around before settling on one.

Remember, having a good relationship with your clients outside of their jobs with you is still important. In this manner, they will return for more jobs in the future.
And if you need assistance with your business, there is no better time than now to hire an accountant! Please contact us for more information.

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